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Cookie Policy

Information about how we use cookies and tracking technologies to power the Registra platform, in compliance with POPIA and GDPR.

Effective Date: July 1, 2026
•
Last Updated: June 1, 2026
Questions?

1. What Are Cookies?

TL;DR Summary
Small text files placed on your device. Also covers web beacons, local storage, and session variables.

Cookies are small text files that are placed on your computer or mobile device when you visit a website. They are widely used by online service providers to make their websites or services work, or to work more efficiently, as well as to provide reporting information.

  • In this policy, the term "cookies" also refers to similar tracking technologies, such as web beacons, local storage, and session variables.

2. Cookie Inventory

TL;DR Summary
Complete inventory maintained for GDPR Article 5(3) and POPIA compliance. Strictly necessary cookies cannot be disabled. Analytics require consent.

Below is a complete inventory of all cookies and similar technologies we use. This list is maintained to comply with GDPR Article 5(3) and POPIA openness requirements.

Strictly Necessary Cookies (First-Party & Essential Third-Party)

These cookies are essential for the platform to function securely. They manage user authentication, platform state, and financial fraud prevention. They cannot be disabled.

Cookie NamePurposeProviderDuration
sb-access-tokenCore Supabase authentication and secure session state.Registra / SupabaseSession
sb-refresh-tokenCore Supabase authentication and secure session state.Registra / SupabaseSession
payment_sessionTransaction state management and secure checkout routing.Payment Gateway (Peach Payments / PayFast)Session
fraud_preventionDevice fingerprinting to prevent payment fraud and tampering.Payment Gateway (Peach Payments / PayFast)1 year
registra_consentStores your explicit cookie consent choice.Registra1 year

(Note: Exact payment cookie names may vary slightly depending on our final integration with Peach Payments or PayFast, but their purpose and strict necessity remain identical).

Analytics Cookies (Third-Party)

These cookies require your explicit consent. They are only set after you click "Accept All" on the cookie banner. They are never set on authenticated breeder dashboard pages or the client portal.

Note: To ensure strict POPIA compliance, Registra forces a 12-month expiration limit on all analytics tracking, overriding default third-party limits.

Cookie NamePurposeProviderDuration
_gaGoogle Analytics 4 client ID.Google LLC12 months
_ga_*GA4 session state.Google LLC12 months
_gidGA4 daily user identifier.Google LLC24 hours
_gatGA4 request throttling.Google LLC1 minute

3. Third-Party Data Processors

TL;DR Summary
Google LLC processes analytics data with IP anonymization, data redaction, disabled advertising features, and only on marketing pages.

When you grant analytics consent, your data is processed by our designated third-party service provider:

  • Google LLC: (1600 Amphitheatre Parkway, Mountain View, CA 94043, United States). Role: Data Processor.

Google Analytics 4 is configured on Registra with the following strict privacy safeguards:

  • IP addresses are anonymized (the last octet is removed before storage).
  • Data redaction automatically removes email addresses and sensitive query parameters before transmission.
  • Google Signals (cross-device tracking) and all Advertising/Personalization features are permanently disabled.
  • Only active on public marketing pages.

4. Consent Records & Burden of Proof

TL;DR Summary
Consent records stored locally in browser (not our servers) with timestamp, method, purposes, and policy version. Meets GDPR Article 7(1) and POPIA Section 11.

In compliance with GDPR Article 7(1) and POPIA Section 11, we maintain strict records of consent for visitors who accept analytics cookies. Each consent record includes:

  • Timestamp: The exact date and time when consent was granted.
  • Consent method:Explicit click on the "Accept All" button.
  • Purposes accepted: Essential + Analytics (we do not use marketing/advertising cookies).
  • Policy version: The specific version of this Cookie Policy active at the time of consent.

These consent records are stored locally in your browser via localStorage and are not transmitted to or stored on Registra's backend servers. This approach respects your data privacy while meeting our legal obligation to demonstrate that consent was freely obtained.

5. Managing Your Cookie Preferences

TL;DR Summary
Change consent via footer "Cookie Settings". Respects GPC signals. Browser controls available. Rejecting analytics doesn't affect platform functionality.

POPIA and GDPR require that withdrawing consent must be as easy as giving it. You have several options to control cookies:

  • Change your consent:Click the "Cookie Settings" link in the footer of any page to reopen the cookie banner and adjust your preferences at any time.
  • Global Privacy Control (GPC):Our platform is configured to respect automated "Do Not Track" and GPC signals broadcast by privacy-focused browsers.
  • Browser controls: You can set or amend your web browser controls to accept or refuse cookies entirely.

If you choose to reject analytics cookies, you may still use our website without restriction. Only analytics tracking is disabled; all platform functionality remains fully available.

6. Updates & Contact

TL;DR Summary
Material changes reset consent banner. Questions? Contact privacy@registra.co.za.

We may update this Cookie Policy from time to time to reflect changes in technology or our tech stack.

  • When we make material changes, we will update the "Last Updated" date and reset the consent banner for all users, requiring you to re-confirm your choices.
  • For questions regarding our use of cookies, contact our Information Officer at privacy@registra.co.za.
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